Privacy Policy

We want all users of www.planetaryguardians.org to have an interesting and satisfying experience. Accordingly, all users of this site and any contributions made to this site must comply with this Privacy Policy. Your use of this website means that you accept and agree to abide by this Privacy Policy. 

We may revise this Privacy Policy from time to time by amending this page. Please review this page regularly to ensure you are aware of any changes. This Privacy Policy was last updated on July 2, 2026. 

General Rules 

  • Site owners may use material contributed by users in communications and via social media or promotional material without notifying the user of its use. 

  • Site users must not share email addresses of other individuals without their consent. 

  • Site users should not submit copyrighted, personal or sensitive information to this website as some submitted content may be made public. 

Cookies 

Cookies are text files that are used to store small pieces of information. They are stored on your device when the website is loaded on your browser. These cookies help us make the website function properly, make it more secure, provide better user experience, and understand how the website performs and to analyze what works and where it needs improvement. To learn more about how we use these and your choices in relation to these tracking technologies, please refer to our  Cookie Policy.

GDPR and Data Collection 

This Privacy Policy will also explain how we, at Planetary Guardians, use the personal data we collect from you when you use our website to sign up for our email updates. You may give us information (including personal data) about you by communicating with us by email, by your actions or otherwise. This includes information you provide when you contact us through the emails provided. The information you give us may include contact details including your name, email address and phone number and your comments, requests or questions. 

Planetary Guardians collects the following data: 

  • Name 

  • Email 

  • Location 

  • IP Address 

How do we collect and use your data? 

You directly provide Planetary Guardians with the data we collect. We collect and process data when you sign up for events listings. 

We will only use this data to send you event invitations and/or special email updates around our Causes as indicated when you sign up. 

You have the right at any time to stop Planetary Guardians from contacting you. If you no longer wish to be contacted, please email info@planetaryguardians.org and we will remove you from the dataset.  

Where do we store your data? 

Planetary Guardians securely stores your data on a Salesforce platform. 

How long is your data retained? 

We will retain your personal information with us for 5 years or for as long as we need it to fulfill the purposes for which it was collected as detailed in this Privacy Policy. We may need to retain certain information for longer periods such as record-keeping / reporting in accordance with applicable law or for other legitimate reasons like enforcement of legal rights, fraud prevention, etc. Residual anonymous information and aggregate information, neither of which identifies you (directly or indirectly), may be stored indefinitely. 

Our legal basis for processing personal information 

We will use one or more of the following reasons to process your information: 

  • you have given us consent to do so; 

  • we are processing your information so that we can fulfil our promise or agreement in providing services to you; 

  • the processing is necessary for a contract we have with you, or because we have been asked to take specific steps before entering into a contract. 

  • we need to comply with a legal obligation; 

  • we have a legitimate interest to do so. 

What are your data protection rights? 

Planetary Guardians would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following: 

  • The right to access—You have the right to request copies of your personal data from Planetary Guardians. 

  • The right to rectification—You have the right to request that Planetary Guardians correct any information you believe is inaccurate. You also have the right to request that Planetary Guardians complete any information you believe is incomplete. 

  • The right to erasure—You have the right to request that Planetary Guardians erase your personal data, under certain conditions. 

  • The right to restrict processing—You have the right to request that Planetary Guardians restrict the processing of your personal data, under certain conditions. 

  • The right to object to processing—You have the right to object to Planetary Guardians processing of your personal data, under certain conditions. 

  • The right to data portability—You have the right to request that Planetary Guardians transfer the data that we have collected to another organization, or directly to you, under certain conditions. 

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at info@planetaryguardians.org. 

Privacy Policies of Other Websites 

Planetary Guardians website contains links to other websites. Our Privacy Policy applies only to our website, so if you click on a link to another website, you should read their privacy policy. 

How to Contact Us 

If you have any questions about Planetary Guardians Privacy Policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us at info@planetaryguardians.org. Alternatively, our postal address is Planetary Guardians, 525 Broadway, 6th Floor, New York, NY 10012. If you are unsatisfied with our response, you can contact the ICO by visiting their website.